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We don’t throw a Yearbook Distribution Party, but yearbook distribution is such an exciting day for me and the students, teachers and staff! As an elementary yearbook advisor I work with the principal to choose a date because distributing the yearbook is disruptive and side-tracks the rest of the day! I need time to sort and group books by class for delivery on that selected day and I need to give teachers notice too.
I don’t want to do it on the last day of school because there can be issues that need to be resolved; missing orders, duplicate orders, and selling any extra books; and time for sharing and signing.
I like to take a photo or video of the stacks of books ready to be delivered! If I can get a video of a class when we walk in with the books and their excitement, I love to share it with the principal and they can share it on social media or in the newsletter.Lynn, it sure is a lot of work but it is so rewarding! Planning time to receive the books, sort, and more can take days, and leave days for signing is obviously a big deal too. These are such great reminders. The video is a great idea! Our school has to be careful of what goes on social media since we have parents sign permission/no permission for their child to be on the school’s social media. It’s overall great to document it for others to see how it is done, too.
We also have those photo release permission sheets. When I first started until a few years ago, people would sign it because they didn’t want their children’s photo or information released, but when we would double check about the yearbook, they would usually say, “Oh no, not the yearbook!” There were a few situations where they really didn’t want them in the yearbook, but very few. I found that mostly, they were worried about their kids appearing on the TV News or Newspaper! The district switched to a very itemized release list they had to check each item they would allow. Then, a few years ago our district switched the permission sheet to a photo non-release statement, where they parents don’t just sign the form as a release, but only sign it and return it if they do not want their child to appear in anything. So instead of signing it to release it, they have to sign it and turn it in if they do not want it released.
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